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Please note that the Registrar's Office will be closed 5pm Wednesday, November 26 thru 8:30am Monday, December 1 for the Thanksgiving recess. Please plan your requests accordingly.

INCOMPLETE REQUESTS

Wesleyan students requesting an incomplete grade in a course are required to submit an incomplete request through the electronic portfolio. Instructors must approve the request in order to submit an incomplete with provisional grade during the electronic grade entry.  Please note that students and instructors are expected to meet and discuss incomplete requests before an electronic request is submitted and approved.

Incomplete Request Manual

IMPORTANT NOTES

  • Students and instructors are expected to discuss an incomplete prior to submitting an electronic incomplete request.
  • Students can begin submitting requests two weeks before the end of each individual course.
  • Instructors can propose and approve requests on behalf of the student during grade entry when necessitated by extenuating circumstances.
  • Students cannot edit the form once submitted.
  • Instructors can always edit and update the request.
  • Advisors and class deans cannot edit the form at any time.
  • Instructors will receive an automated email upon student submission.
  • All instructor actions will trigger an automated email to the student, the student's non-backup advisors, and the student's class dean.
  • The incomplete provisional grades will only appear in the grade entry dropdown, once a incomplete request is approved by the instructor.
  • The Incomplete Provisional grade should be the grade the student should receive if the missing work is NOT submitted.
  • Faculty may require face to face meetings, communication, additional information, etc.
  • The due date for all outstanding assignments is the first day of classes of the subsequent semester. The electronic form's due date will default to this date.
  • Instructors can change the due date to an earlier date.
  • For undergraduate and graduate students outstanding work for an approved Spring term incomplete is due no later than the first day of fall term classes. 
  • For graduate liberal studies students outstanding work for an approved Spring term incomplete is due the first day of summer term classes.

STUDENTS

Once a student and instructor have discussed granting an incomplete with a provisional grade, the student must submit an incomplete request through the electronic portfolio by clicking on the Incomplete Requests link the Portfolio or by clicking UGRDGRAD or GLSP.

Students may start submitting incomplete requests two weeks before the end of each individual course.   The student is required to provide the instructor with the "Reason for Requesting Incomplete" and must list all  "Outstanding Assignments". Once submitted, the instructor receives an automated notification email. The instructor has the discretion to make changes to request.  The instructor can approve, disapprove, or request a meeting or more information. Once, the instructor takes an action, an automated email is sent to the student, the student's class dean, and the student's non-backup advisors. Students should be aware that the instructor, their class dean, and their non-backup advisors will be able to view their incomplete request form.

Once a student submits a request, the electronic form becomes a read only document for the student. Any and all changes must be done by the instructor.

When necessitated by extenuating circumstances, during grade entry, instructors have the ability to submit an incomplete request on the student's behalf.

INSTRUCTORS

Once a student and instructor have discussed granting an incomplete with provisional grade, the student must submit an incomplete request through the electronic portfolio by clicking on the Incomplete Requests link which appears in the Academic Career bucket in the Student Portfolio or by clicking here. Students may start submitting incomplete requests two weeks prior to the last day of classes for the particular course.   The student is required to provide the instructor with the "Reason for Requesting Incomplete" and must list all  "Outstanding Assignments". Once submitted, the instructor receives an automated notification email.

Student submitted requests will appear in the faculty electronic portfolio under Course Management in the Class Enrollment link or by clicking here. The instructor has the discretion to make changes the request.  The instructor can approve, disapprove, or request a meeting or more information. Once, the instructor takes an action, an automated email is sent to the student, the student's class dean, and the student's non-backup advisors. Instructors need to be aware that the student, the student's Class Dean, and the student's non-backup advisors will be able to view the incomplete request form.

During Grade Entry, student submitted requests will also appear in the faculty electronic portfolio under Course Management in the Grade Roster link or by clicking here. When necessitated by extenuating circumstances, during grade entry, instructors have the ability to submit an incomplete request on the student's behalf through the  Grade Roster. Instructors can only submit an Incomplete Provisional grade through the the electronic grade entry system for students with approved incomplete requests. The Incomplete Provisional grade should bt the grade the student should receive if the missing work is NOT submitted.

The electronic incomplete request form remains editable for instructors, so they can update the terms of the contract and/or adjusted the approval status. Any and all changes must be done by the instructor.

Once the student is ready for a final grade, the instructor should submit a change of grade via EP>Faculty>Course Tools>Course Management>Change of Grade.

ADVISORS

A student's non-backup advisors will be able to view the electronic requests in the faculty portfolio through the Incomplete Requests link in the advising bucket or by clicking here once the instructor has taken an action on the request. Advisors receive an automated email any time an instructor takes an action regarding one of their advisee's requests. The advisor's access to the electronic form is always in read only mode. Any and all changes must be done by the instructor.

CLASS DEANS

Once an action is taken regarding a class dean's student, class deans will be able to review/access the electronic requests in the Dean Electronic portfolio by clicking on the Incomplete Requests link in the Advising bucket or by clicking here. Also, class deans will receive an automated email any time an instructor takes an action regarding one of their advisee's requests.  The class dean's access to the electronic form is always in read only mode. Any and all changes must be done by the instructor.