The Office of Graduate Student Services is open Monday through Friday, 8:00 am - 4:30 pm.

Graduation Requirements - MA

The Office of Graduate Student Services and the Graduate Council recommend that students carefully read the graduation requirements and instructions for exiting the graduate program.  The graduate degree candidate is responsible for complying with the requirements.  The posted deadlines for turning in exit materials are strictly enforced during April and May.   Please direct questions to Barbara Schukoske, 860-685-2224 or

Master of Arts Exit Material

  • Important Dates - Degree Completion During the Spring Exit Period

    April 10, 2020, 4 pm: Submit these forms to the Office of Graduate Student Services: 

    1. Diploma/Commencement Information Form ( see Electronic Forms)
    2. Approved Title of Thesis Form (see Paper Forms)
    3. Completion of Course Requirements Form - (see Paper Forms)

    April 15, 2020 - Last day to order Commencement regalia (see "Regalia" section below)

    May 7, 2020, 4pm: Exit period ends for M.A. students

    May 24, 2020: Commencement

  • Important Dates - Degree Completion NOT During the Spring Exit Period

    Students who complete the degree requirements after May 7 will receive the degree the following May.

    BA/MA students who finish the MA in the fall semester must complete the exit process before the start of the enrollment period for the subsequent spring semester. 

    Contact the Office of Graduate Student Services  at to schedule your exit appointment.  You must have completed your defense, made edits to your thesis, and uploaded the final document to WesScholar before the exit appointment.  Plan accordingly.  Bring the required signed paper forms to the exit appointment. 


  • Composition of the MA Oral Examination Committee

    There are three members of the committee, one is the student's research advisor.  One of the two remaining members should be from the student's department and will usually chair the exam committee; the third and final member need not be a department member.  No oral examination should be scheduled until thesis approval is granted.

  • Oral Exam and Thesis Readers

    It is recommended that MA students submit a copy of their thesis to their thesis readers approximately two weeks before the student's scheduled oral defense date.  Students should check with their faculty research advisor about the latest date to submit the thesis to readers.

    MA students are required to participate in an oral defense. Academic departments will schedule the student's oral defense.  Students should check with their department administrative assistant about scheduling their oral defense.

    MA students  who exit during the exit period must complete the exit process with the Office of Graduate Student Services. The last day to exit and be eligible to participate in the next Commencement ceremony is May 7, 2020. 

    Students must upload the thesis to WesScholar before their exit appointment.  Sometimes a committee will require a student to make edits to the thesis after the oral defense.  Edits must be made before uploading to WesScholar.

    See "Exit Appointment" below for instructions on scheduling the exit appointment. 

  • Exit Appointment

    Exit appointments are scheduled for 30 minutes and take place in the Office of Graduate Student Services.

    Original, signed, paper forms will be collected at the exit appointment.  Students must submit the required electronic forms and upload the thesis prior to the exit appointment.  

    MA students who exit on or before May 7 will receive the degree in May 2020.  MA students who exit after May 7 will receive the degree in May 2021.

    MA Exit Appointments for students exiting between April 15 – May 7:

    You are responsible for scheduling your exit appointment in one of the available time slots.  Appointments slots are on a first-come, first-served basis.  You may schedule one appointment which must be confirmed by the Office of Graduate Student Services.

    You must have completed your defense, made edits to your thesis, and uploaded the final document to WesScholar before the exit appointment.  Plan accordingly.  Bring the required signed paper forms to the exit appointment.

    Schedule your exit appointment here

    Exit Appointments for students who exit before April 15 or after May 7: 

    Contact the Office of Graduate Student Services  at to schedule your exit appointment.  You must have completed your defense, made edits to your thesis, and uploaded the final document to WesScholar before the exit appointment.  Plan accordingly.  Bring the required signed paper forms to the exit appointment. 

    BA/MA students who start the MA in the spring semester and finish the MA in the fall semester must complete the exit process before the start of the enrollment period for the subsequent spring semester.  

  • Required Exit Forms - Electronic

    Submit the forms by the stated deadlines.

    Diploma/Commencement Form:  by April 10, 2020.  The information submitted on this form is used for the diploma and the Commencement  Program: click here

    WesScholar Metadata and Upload Thesis: Via your Wesleyan Portal/Academics/Graduate Thesis/Dissertation Submission.  Complete before your exit appointment.

  • Policy: Submitting Graduate Work to WesScholar

    Physical copy

    One printed copy every graduate student thesis is maintained in the University Archives at Olin Library. A brief catalog record is in the Wesleyan online catalog, including author name, title, year, and department. There is no option for restricting readership of graduate student work for in-person researchers. Students retain the copyright to their work.


    WesScholar ( is Wesleyan University's online institutional repository. Graduate students are required to submit a PDF version of their thesis or dissertation to WesScholar. Information about the work (metadata) will be entered and the PDFs will be available for download. Students who do not wish their work to be available by download may place an embargo on the work for a period of time of up to five years. Graduate students or faculty advisors may request an embargo at the time of thesis submission or any time up to five years after submission. The embargo period may not exceed five years from the time of submission.

    Policies on graduate student work in WesScholar

    1. Metadata for each work (the catalog information - author name, title, year, etc.) will be added to WesScholar.
    2. The full text of the student work will be added to WesScholar in the form of a PDF. 
    3. A student may request that his or her work be embargoed for up to five years. This may be because of a pending publication or patent issue. WesScholar administrators will notify faculty advisors when a student requests an embargo after submitting the thesis. After the embargo period ends, the thesis will be made available in WesScholar.
    4. Faculty members will have the opportunity to place an embargo on an advisee's work if the content of the work compromises laboratory or other research to be published by the faculty member. This embargo will supersede a student-imposed embargo if it is greater than the student-imposed restrictions. WesScholar administrators will contact faculty advisors prior to adding student work to WesScholar to remind faculty of the option to embargo.

  • Specifications for Preparation of the Thesis

    Abstract - An Abstract is not required for Master's but may be included as the last of the preliminary pages. Total words should not exceed 350.

    Margins - The minimum acceptable margins for all pages of the thesis are 1.5 inch on the left and 1.25 inch on the top, bottom, and right.

    Font and Point Size - Recommended fonts include Arial, New Times Roman, and Helvetica with a point size of either 11 or 12.

    Spacing - The text of the thesis should be double spaced. Long quotations, footnotes, appendices, and references may be single spaced.

    Photographs and Graphics - Photographs and graphics in the thesis should be printed or photocopied directly on the paper as high quality images. Scanned images must print clearly. If color is used, only color laser or color photocopy printing is acceptable.

    Use of Material Copyrighted by Others - Any material included that goes beyond "fair use" requires written permission from the copyright owner. It may be useful to include the permission(s) in the thesis as an appendix.

    Pagination - Preliminary pages (i.e., acknowledgments, table of contents, abstract, etc.) are to be numbered consecutively using lower case Roman numerals. All pages of the text, appendices (if any), and references must be numbered consecutively using Arabic numerals.

    Landscape pages - The top of a landscape pages should be at the left margin (1.5), the bottom at the right margin (1.25). The page number is to be in the same relative position as on the portrait pages.

    Sequence of the Main Components of the Thesis - The appropriate order of the major sections of the thesis are as follows: the title page, the acknowledgements, the table of contents, the text, appendices (if any), and references. The order of the appendices and the references may be reversed if the appendices are lengthy.

    Footnote, Endnotes, and References - The format that is accepted in your discipline or that which is prescribed by your advisory committee should be followed.

    Photocopied Journal Articles in the Thesis - When appropriate, photocopied articles already published in journals may be included in a thesis. Photocopying must conform to the margins noted above. An original letter from each journal granting permission for the inclusion of the photocopied article in the thesis must be submitted to the Office of Graduate Student Services. In requesting a letter of permission, it is important to tell the journal that the thesis will become part of the permanent collection of Wesleyan University Libraries. The journal usually will require that the journal be the first publisher of the article.

    In the composition of the thesis, it is expected that the student will observe the procedure current in her/his major field of study for the publication of the results of research. Students should keep in mind the importance of precision and clarity in the use of English, as well as actions and conventional methods of documentation. The thesis should contain enough general material to make it understandable to graduate students and faculty members in allied fields. It is recommended that you use your full legal name on the abstract (if any) and on the title page. Please ensure that your name appears exactly the same way in all places. Individual graduate departments may have additional requirements regarding the format of the thesis.

  • Sample of Title Page



    Wesleyan  University


















    John J. Smith

    Faculty Advisor:  Dr. Susan Meyer Jones





    A Thesis submitted to the Faculty of Wesleyan University in partial fulfillment of the requirements for the degree of Master of Arts


    Middletown, Connecticut                                                                                                        May 2020


  • Print Copies of the Thesis

    One copy of the thesis will be printed, bound, and added to the University Archives collection. The student's academic department is responsible for the cost of binding the archival copy of the thesis.

    Additional bound copies of the thesis for the department may be ordered by the department; the department is responsible for the printing/binding cost of department copies. The bound copy for the department will be delivered to the department within six months of Commencement.

    Students wishing to purchase bound copies of their thesis will go directly to HFGroup (Acme Binding) to order their copy through the web-site. Students are responsible for the cost of printing and binding personal copies.

  • Diploma/Transcript Financial Holds and Other Fees

    The Student Account must be paid in full in order to receive a diploma or academic transcript.  Student Accounts that do not have a zero balance will receive a financial hold. 

    TO DO: 

    Regularly check your Student Account.

    Return library materials to the library two weeks prior to Commencement.  Library fines will be charged to the Student Account. 

    Make full payment to the Student Account office prior to the Thursday before Commencement in order to receive the diploma on Commencement week-end. 

    Make arrangements to return all keys that belong to the University (housing, labs, etc) before leaving campus following Commencement. 

  • Regalia

    There are three options for purchasing Commencement regalia:

    1. Order online and pick up regalia at the Wesleyan/RJ Julia Bookstore.  This option includes free shipping.  The order deadline is April 15.

      • April 4th – April 15th: Masters and PHD Candidates may order their regalia on line and have their regalia shipped to the Wesleyan RJ Julia Bookstore. These particular gowns will arrive @ the bookstore by May 15th.
      • April 16th – May 8th: Masters and PHD Candidates may order their regalia on line and have it shipped to their home. These gowns will not go to the Wesleyan RJ Julia Bookstore.

    2. Order online and have regalia shipped to an address you provide:  Shipping rates (2019) are as follows:
    •  Ship to home within two weeks - $15.95
    •  Ships within three business days - $28.00
    •  Ships within two business days - $36.00
    •  Ships next business day - $58.00

    1. Purchase regalia in-person at the Wesleyan/RJ Julia Bookstore, 413 Main Street, Middletown, CT.

      The cost of MA regalia (without shipping) is $60 (2019).

          Description:  MA Regalia includes a black gown with extended sleeves, a black mortarboard cap, a white shawl hood, and a black tassel.  

          Address:  The Wesleyan/RJ Julia bookstore is located at 413 Main Street, Middletown.

  • Commencement

    The Commencement ceremony is  scheduled for Sunday May 24, 2020, 11:00 am on Andrus field.

    Graduate students participating in Commencement and their families are invited to attend the breakfast celebration on Commencement morning.

    9 am, Breakfast for graduate students and families, Lobby of Exley Science Center (*Bring your regalia with you)

    10 am, Mandatory preparation for procession, Lobby of Exley Science Center