Information for Matriculated Students

Congratulations Class of 2023 Cardinals! We can’t wait to welcome you to campus for New Student Orientation on August 28, 2019. In the meantime, to make sure you’ve made all the necessary preparations for a smooth transition, please review the important information on this page.

DON’T MISS OUT!
We will be emailing you important information about your Wesleyan accounts beginning in early June.  Once you have access to your Wesleyan email, check it regularly and/or set up forwarding to your personal email addresses that you use regularly. Information will be sent only to your Wesleyan account beginning July 3. 

Read the Welcome Letter from the Dean for the Class of 2023

Key Dates and Deadlines

The following items need to be completed and submitted over the summer before you arrive
on campus:

  • June

    • Academic Interest Questionnaire
    • Disability Notification and Accommodation Request Form
    • Emergency Contacts
    • Housing Preference Form
    • Learning & Living Seminar Registration (first-year students only)
    • Medical/Health Forms
    • Placement Tests
    • Wescard ID Photo

  • July

    • Course Pre-Registration
    • Final Transcript
    • International Student Orientation Arrival Form
    • Meal Plan Selection
    • Official SAT/ACT Scores, if taken (first-year students only)

  • August

    • Academic Integrity & Code Of Conduct Tutorial
    • Alcohol Prevention Education
    • Sexual Violence Prevention Education
    • New Student Survey
    • Computer Ordered from Cardinal Tech
    • Fall Semester Payment
    • First Year Matters Reading & Response
    • Health Insurance Waiver

  • New Student Orientation

    New Student Orientation is a comprehensive introduction to Wesleyan University. It is required for all first-year students.

    What You Need to Know:
    • The Office of New Student Orientation will be emailing you with important information on accessing new student checklists, deadlines, pre-registration, and other tasks you should complete via the orientation website.
    • The first message in June will include the credentials for your Wesleyan email account. You will receive weekly notes from your class dean and orientation email updates throughout the summer.
    • Be sure to check your Wesleyan account regularly or set up email forwarding to your primary email address so you do not miss important messages.
    • As of July 3, 2019, information will ONLY be sent to your Wesleyan email address.

    More Information

    • If you will not have internet access, contact the orientation office at (860) 685-5666 or orientation@wesleyan.edu
    • International Student Orientation will take place on August 25, 2019. Information about this will be sent to international students in June.
  • Housing

    New students can indicate their preferred housing options through their WesPortal account.

    What You Need to Know:
    • Housing applications will be available in the "New Student Checklist & Resources" section of WesPortal in early June.
    • Complete the online application with your preferred housing options before the system closes in late June.
    • Housing assignments will be posted through WesPortal in late July.

    More Information: 

  • Health Services

    University Health Services provides comprehensive primary care of illness and injury and is open for appointments with physicians and advanced practitioners six days a week. For descriptions of services and office information visit the Health Services site.

    What You Need to Know:
    • All incoming students must submit completed health forms in June. Health forms are available online. Completed forms can be mailed, faxed, or scanned to dropbox.
    • Immunization requirements are listed on the first page of the health form; students must have fulfilled them in order to enroll.
    • A physical examination (by someone other than a family member) is required for all incoming students before they come to campus. Completed health information must be on file with the Davison Health Center before you can register for classes.
    • All students will be charged for University insurance in the July 10 billing; charges will be reversed for those with waivers for a comparable private insurance.
    • Go to gallagherstudent.com/wesleyan to waive or enroll in University insurance. Health insurance waivers are due in early August.

    More Information:

    • International students will be scheduled to see a nurse as part of New Student Orientation.
    • Parents are welcome to visit the Davison Health Center or contact us by phone, but students over 18 years of age are entitled to full medical information privacy protection. The Health Center can discuss details of evaluation or treatment only with the student’s signed consent.
  • Information Technology Services (ITS)

    ITS oversees the maintenance and management of Wesleyan’s computing facilities and services. Cardinal Technologies is the service-oriented division of ITS and provides both equipment sales and support and printing services.

    What You Need to Know:
    • WesPortal is a secure system that allows students online access to their course schedule, grades, academic history, student accounts, Moodle (a web-based tool for sharing course assignments and materials), and more. You will be sent a WesPortal account in June.
    • The ITS student helpdesk provides phone and on-site technical support for student computing issues.
    • Wireless network access is provided throughout campus. Residence Halls have wireless connectivity to the Wesleyan network; wood frame and program housing for upperclassmen have internet access via Comcast.
    • Cardinal Tech is Wesleyan’s on-campus store for technology, apparel, school and dorm supplies. As an Apple Authorized Campus Store, you may make puchases at any time in-store or online. Information will be sent home about Back-to-School sales by June 1.
    • Cardinal Service Center (CSC) is located in Exley Science Center and offers computer repair services for both Apple and PC computers: (860) 685-2700
  • WesCard

    Your personalized WesCard is your ID card and your University dining and library card. It is also your key to the residence halls and campus facilities. Keep it safe!

    What You Need to Know:
    • You need to send in a photo to be used on your WesCard ID by July 1. The photo can be uploaded in WesPortal under "New Student Checklist & Resources".
    • Your completed WesCard will be available when you arrive on campus for Orientation.
    • You can also choose to load your WesCard with "Middletown Cash", an optional debit account that you can use on and off campus for various retail items such as books and supplies and also for services such as mailing, laundry, vending, and dining out.

    More Information

     

  • Student Accounts

    The Student Accounts Office is responsible for billing and collection of tuition, fees, and miscellaneous charges. They process bills and payments electronically through the Wesleyan Student Account Center.

    What You Need to Know:
    • Student Account Statements are issued monthly. The first bill of each term includes standard charges. The remaining bills are for miscellaneous charges/credits.
    • Your first electronic statement of the academic year is sent in July and is payable within 30 days. When statements are ready to be viewed online, an email from afford.com will be sent to your Wesleyan email address and to your Authorized Participants. (You can set up your parents, guardians, or others as Authorized Participants through the Student Account Center site.)
    • Students and Authorized Participants can make payments via e-check; personal check or money order; and wired payments through Flywire (for payments from outside the United States) or direct bank wire. For direct bank wire instructions, contact student-accounts@wesleyan.edu.
    • Wesleyan University does not accept payment by debit or credit card.

    More Information:

    • Nelnet Campus Commerce Solutions (Nelnet) administers an interest-free, five-month payment plan option for each semester. The fall plan begins August 1 and may cover standard charges for the fall term beginning in September. For more information, contact Nelnet directly at afford.com or (800) 205-4561.
  • Final Transcripts

    Final transcripts become part of your permanent record and are an important tool for you and your advisor in planning your academic program at Wesleyan.

    What You Need to Know:
    • You must submit final transcripts to the Office of Admission by NO LATER THAN JULY 1.
    • First-year students: Ask your secondary school counselor to submit your final transcript either electronically through the Common Application website (Final Report Form), via email to applicant@wesleyan.edu, or mail to Office of Admission, Wesleyan University, 70 Wyllys Avenue, Middletown, CT 06459.
    • Transfer students: Ask your current institution to send a final transcript to Wesleyan’s Office of Admission.
  • Standardized Test Scores for Non-Submitters (First-Year Students ONLY)

    Standardized test results are used for academic counseling and placement, as well as for institutional research.

    What You Need to Know:
    • If you have not submitted official test scores, you will be required to do so before you arrive on campus this fall.
    • All ACT, SAT, and/or SAT subject test scores (if taken) must be submitted.
    • Contact the appropriate testing service to have official score reports sent to Wesleyan University (our ACT code is 0614; our SAT code is 3959).

    More Information

    If you did not take the ACT/SAT you are not required to sit for them but you do need to let us know; please email applicant@wesleyan.edu.

     

  • Honor Code and Code of Non-Academic Conduct

    Students at Wesleyan are given a great deal of independence and, in turn, are expected to act responsibly as members of a community that includes all students, faculty, staff, and other Middletown residents. Read more about the Honor Code and Code of Non-Academic Conduct in the Student Handbook.

    Wesleyan University is fully committed to a policy of equal opportunity and nondiscrimination. The University does not discriminate on the basis of race, color, religion, national or ethnic origin, age, disability, veteran status, sex, marital status, sexual orientation, gender identity, or gender expression.