Personnel Records/Release of Information

Official personnel files are maintained by Human Resources. It is the employee’s responsibility to keep their records current with the University. Employees should update their employee portfolio with any changes in address, phone numbers, or emergency contacts. Any change in benefit status should be reported to benefits@wesleyan.edu. Name changes should be reported to Human Resources by presenting a new social security card.

An employee may examine the contents of their personnel file and copy any documents by scheduling an appointment with Human Resources. Information from personnel files is released internally only to others who have a legitimate reason for the information. For example, if an employee applies for a promotion or transfer, information relevant to their background, skills, and performance will be provided to the hiring manager for that position upon request.

Information in an employee’s personnel file will be protected in accordance with University policy and consistent with Connecticut law. In general, Human Resources will release only employment dates, salaries, and job title with the employee’s written consent.

Record Retention Policy

In order to effectively manage records created and maintained by the University and to comply with legal standards for record retention and the maintenance of privacy, Wesleyan University has a Record Retention Policy. The complete Record Retention Policy is located on the General Counsel website.