Staff Leaves of Absence

Paid and Unpaid Leaves of Absence

Staff Paid Medical Leaves of Absence

  • Medical Absences of Fewer Than Six Days

    Eligibility:  .75 FTE 

    Benefit:  Eligible staff will continue to receive their normal salary for occasional absences because of nonwork-related illness or injury.  

     

  • Short-Term Disability

    Wesleyan University provides short-term disability (STD) insurance through Unum to all benefits-eligible employees at no cost. STD insurance is designed to help you meet your financial needs if you become unable to work due to a nonwork-related illness.  

    Eligibility;  .75 FTE 

    Benefit:  The length of short-term disability will be determined by Wesleyan's short-term disability insurance provider but can be no longer than six months.  If approved, the claim will be paid according to the following short-term disability schedule:  

    Filing a Short-Term Disability Claim 

    Please contact the benefits office in Human Resources at ext. 2100 for directions on how to file a claim.  

    Length of Service  

     100% Pay For Up To:  

     Then, at 60% For Up To:  

     Less than two years 

     One month 

     Five additional months 

     Two to three years 

     Two months 

     Four additional months 

     Three to four years 

     Three months 

     Three additional months 

     Four to five years 

     Four months 

     Two additional months 

     Five to six years 

     Five months 

     One additional month 

     Six or more years 

     Six months 

     Not applicable 

     Employees who do not return to work upon the expiration of short-term disability will be treated as having voluntarily resigned. In such event, health insurance*, life insurance* and all other employee benefits will end, and the employee will have no rights to reemployment. The maximum length of leave the provider will approve is 26 weeks, except Wesleyan may grant an employee additional leave if required under the Americans with Disabilities Act or under state law as a reasonable accommodation or any other federal or state law. Prior to the end of the short-term disability period, the disability insurer will contact the employee to assist with filing a long-term disability claim.


    *Unless the employee is eligible for long-term disability.

  • Long-Term Disability

    Wesleyan University provides long-term disability (LTD) insurance through Unum to all-benefits eligible employees at no cost. If your nonwork-related disability extends beyond the short-term disability period, long-term disability benefits are available. All employees on long-term disability will be eligible to participate in the group health and life insurance plans until age 65.  

    Eligibility:  .75 FTE 

    Benefit:  The length of the long-term disability benefit is determined by Wesleyan's long-term disability insurance provider based on the medical documentation provided to them by your provider.     

    Benefit Begins 

    Maximum Benefit Duration 

    Benefit Amount 

    Maximum Monthly Benefit 

    181st day of disability  

    Disabled prior to age 62 – up to Social Security normal retirement age 

    60% monthly earnings 

    $11,500 

     181st day of disability  

    Disabled after age 62 – based on your age at the time of disability 

    60% monthly earnings 

    $11,500 

     

    Returning to Work After a Short- or Long-Term Disability Period Ends 

    A note is required from your provider before you return to work for all medical claims except maternity. 

Staff Other Paid Leaves of Absence

  • Parental Leave

    Eligibility:  After completing one year of service, employees with non-temporary (more than one year) appointments who work 1,462 hours or more are eligible for a six-week paid parental leave. 

    Benefit:  Parental leave applies to birth and adoption and runs concurrently with Family/Medical leave. In most cases, the leave should be taken when the child is born or adopted. In some instances, subject to approval, the leave could be delayed, but not usually beyond six months of the child coming into the home. In case of a birth, if both the employee and spouse or domestic partner are administrative staff members and eligible for a Wesleyan University parental leave, the birth mother will use the six-week parental leave because it runs concurrently with Family/Medical leave. The spouse or domestic partner is eligible for a four-week paid parental leave. In case of adoption, the primary caregiver is eligible for a six-week paid parental leave and the spouse or partner is eligible for a four-week paid parental leave. If one spouse or domestic partner is a faculty member and the other is an administrative staff member, the staff member is eligible for a four-week paid parental leave and the faculty member would be eligible for the faculty parental leave. 

     

     

  • Incidental Family Medical

    Eligibility:  Employees who have worked at Wesleyan for at least six months are eligible. If a dependent child, spouse, domestic partner, or parent is ill or injured, an employee may take time off with pay to care for that family member, with supervisor approval. 

    Benefit:  A maximum of 10 paid days is allowed for this purpose in any calendar year. 

     

     

  • Bereavement

    Eligibility:  All staff employees are eligible for bereavement leave as outlined below.

    Benefit:  So that the employee may attend the funeral and/or fulfill his or her responsibilities to make funeral arrangements or responsibilities as executor of the deceased’s estate, an employee will receive the following time off without loss of pay.  

     a)  In the event of a death in the immediate family*, or in the event of a death of a close relative** residing with the employee or residing with the employee immediately preceding being admitted to a hospice or nursing home: 

    • Up to three days at the time of the funeral; or  
    • Up to a total of five days if the employee presents evidence satisfactory to Wesleyan that he or she has primary responsibility to make funeral arrangements and/or is the executor of the deceased’s estate. 
    b) In the event of a death of a close relative** who was not residing with the employee:
    • One day to attend the funeral; or  
    • Up to a total of three days if the employee presents evidence satisfactory to Wesleyan that he or she has primary responsibility to make funeral arrangements and/or is the executor of the deceased’s estate.  

    *Immediate family is exclusively defined as spouse, domestic partner, parent, brother, sister, child, parent-in-law, brother-in-law, sister-in-law, grandparent, and grandchild.  

    **Close relative is exclusively defined as aunt, uncle, cousin, nephew, and niece of the employee. 

     

     

  • Marriage and Civil Union

    Eligibility:  Employees who have worked at Wesleyan at least one year are eligible.

    Benefit:  Eligible staff members who have worked at Wesleyan at least one year may take one week off with pay (in addition to eligible vacation) at the time of the wedding or civil union ceremony, but only if employment continues after the marriage/civil union. 

     

     

  • Jury Duty

    Eligibility:  All staff are eligible for jury duty as outlined below.

    Benefit:  Wesleyan University will pay the difference between jury pay and regular compensation, based on the number of hours an employee would have been scheduled to work. 

     

     

  • National Guard or Military Reserve Summer Training

    Eligibility:  All staff are eligible for National Guard Duty as outlined below.

    Benefit:  Members of the National Guard or military reserves who are called for summer camp will be paid for the difference between military pay and regular compensation based on the number of hours the employee is normally scheduled to work for up to 10 days.  

Staff Unpaid Leaves of Absence

Staff members are eligible for all state- and federally-mandated leaves of absence including: 

Family and Medical Leave 

Family Violence Leave 

Military Leave through USERRA

Education and Support Materials 

Legal Notices 

Questions 

Please contact benefits@wesleyan.edu with leave and disability questions. Once you’ve opened a disability claim, please contact Unum’s customer services department regarding your claim at 1-866-679-3054, Mondays through Fridays 8:00 a.m.–8 p.m. EST, or by accessing their website at www.unum.comClick on "participants" under the login menu at the top of the screen. If you are a new user, follow the prompts to create your username and password. 

 

Benefit Disclaimer 

Benefit summaries are provided for the convenience of Wesleyan employees. Employees are directed to read the relevant benefit plan documents. In the event of a conflict between the terms of any summary and the terms of actual plan documents, the terms of plan documents will control. Except where prohibited by collective bargaining or other agreement, Wesleyan reserves the right to alter, modify, or suspend any benefit at any time. While Wesleyan selects its benefit providers after thoughtful review, it disclaims responsibility for the ultimate performance of such providers.