Human Resources

55 High Street, Rm 198
Middletown, CT 06459
860-685-2100

Frequently Asked Questions

Employment-Related Questions
  • 1. What are the different types of positions at Wesleyan University?
    • There are four types of positions at Wesleyan:
      • Faculty positions
      • Staff positions (union and non-union)
      • Student positions (union and non-union)
      • Temporary positions
    • The United Federation of Special Police and Security Officers Inc. represents public safety officers; the Office and Professional Employees International Union (OPEIU) represents administrative support staff, physical plant staff, residential life student workers and graduate student workers.   
    • Human Resources coordinates recruitment for all staff and temporary positions.  
    • The Office of Academic Affairs coordinates recruitment for faculty positions. 
    • Student employment is coordinated by the Gordon Career Center, however, the hiring for these opportunities is handled directly by each department.    
    • The Office of Residential Life facilitates hiring for Residential Life Student positions. 
    • The Office for Graduate Student Services facilitates employment for graduate students. 
Application-Related Questions
  • 2. If I’m currently working at Wesleyan, how do I apply for a different position?
    • You can view and apply for positions through the Jobs Hub on your Workday homepage. There you will find an abbreviated application form making this process much easier. You can browse and search for open jobs through the Jobs Hub which is located on the Workday homepage in the application menu. This is where you will also be able to access previous applications and materials. 
    • If you are a current Wesleyan student who will be graduating, please follow the process for external applicants.   

    •  

  • 3. How do I find the Jobs Hub app in Workday?
    • The Jobs Hub is located on the Workday homepage in the application menu in the upper left corner of the screen. If you do not see Jobs Hub as an option, you will need to select add at the bottom of the Menu and enter Jobs Hub. 
  • 5. What application materials will I need?
    • The job posting asks for a writing sample. What kind of sample should I submit?
    • If a hiring manager is looking for a specific writing sample, they will specify the details in the job posting. If not specified, upload a writing sample that best highlights your talent as it relates to the position.
    •  
    • I applied using the Autofill with Resume option, how do I add additional documents?
    • Once you review all the auto-filled information you will arrive at the following screen. This is your opportunity to upload any additional documents requested in the application. 

       Screenshot of Workday Application

    •  
    • I made a mistake with my application materials. What should I do?
    • For staff or temporary positions, email the correction or corrected material to careers@wesleyan.edu. The recruiter will let you know when they have updated your application.   

      For faculty positions, email the correction or corrected material to lsacks@wesleyan.edu.

    • If I upload a cover letter and resume, do I still need to fill out the online application?
    • You only need to complete the required fields in the online application. 
    •  
    • Can I email an application to Human Resources or drop one off at the HR office? 
    • The use of the online system for applications is required. The hiring manager and search committees only review applications through the online system. If you have not applied online your application may not be available to them for review. If you require an accommodation in completing an application or in the interview process, please call Human Resources at 860-685-2100 or email careers@wesleyan.edu. 
  • 7. Can I contact the hiring manager?
    Please contact Human Resources for any search-related questions. If a hiring manager wishes to be contacted directly for a specific job posting, their contact information will be included in the job posting.  
  • 8. What happens after I apply?
      • I applied a long time ago and haven’t heard back.
        • The hiring manager/search committee reviews applications.  The hiring manager/search committee chair will contact candidates who are being considered for interviews.  Candidates who are no longer under consideration will be notified as the search progresses. Once a search is completed, all applicants who have not already been contacted will be notified. 
      • If a job was posted a few months ago and remains on the website, is it still open? 
        • Yes. If a job is listed on the website, it is still open. Typically, jobs have an application close date or a first review of the application date.  Posted jobs continue to accept applications until the position is filled.
      • My status in Careers still shows “Review in Progress.” 
        • “Review in Progress” means that your application is still under consideration. If you are no longer under consideration, you will receive an email letting you know. 
     
Interview Process-Related Questions
  • 9. What is the process for interviewing for a Wesleyan staff or temporary position?
    • The search committee selects candidates best qualified based on the position requirements and contacts those individuals for an initial interview via phone, video, or in-person interview. 
    • After the first interview, a smaller group of candidates will be invited to campus for a more extensive in-person interview. 
    • Some searches may require a third round of interviews before a finalist is identified. 
    • The timeline for search processes varies and can take anywhere from a few weeks to several months. 
    • Itineraries for campus interviews are provided. Campus interviews could be in different buildings and may involve walking from one location to another.   
    • The on-campus interview process could take between a half-day and a full day. 
    •  

Travel-Related Questions

  • 10. How can I learn more about travel for the staff or temporary position interview?
    • Wesleyan reimburses for mileage or other interview-related travel expenses when a candidate travels a distance greater than 50 miles to interview. Discuss specifics with the primary contact on your search before planning any travel.
    • Traveling from out of town:
      • The nearest airport to Middletown is Bradley International Airport (BDL), which is about 34 miles from our campus.
      • Other area airports include Tweed-New Haven Regional Airport (HVN), about 30 miles from campus; LaGuardia Airport (LGA), about 96 miles from campus; John F. Kennedy International Airport (JFK), about 102 miles from campus; Newark Liberty International Airport (EWR), 117 miles from campus; Westchester County Airport (HPN), 72 miles from campus; Green Airport (PVD), 88 miles from campus, and Boston Logan International Airport (BOS), 120 miles from campus.
      • The nearest local train station is the Meriden train station, which is about 9 miles from campus. The nearest major train stations are Hartford Amtrak Train Station, which is about 21 miles from campus, and New Haven Union Train Station, which is about 29 miles from campus.
Post-offer Pre-employment Process
  • 12. What is the post-offer pre-employment process for staff or temporary positions?

    Our offers are extended contingent upon a satisfactory background check and references. All positions at the University require these checks. Additional testing may also be required.  Human Resources will be in touch to initiate the various components of the pre-employment process. For details on what to expect, please visit the background check policy.

    To start a background check, you will be sent a link to our online system with our vendor, where you will enter your information. In addition to the online material, you will also need to fill out a signed release.

    • I was in a temporary role previously, so why do I need a background check again?
      When an employee moves from a temporary position to a non-temporary position, an additional background check is needed for employment and education verification. 
    • I worked on campus previously, so why do I need a background check again? 
      Under our guidelines, if it has been more than 12 months since your last employment with Wesleyan, we require a new background check.  
    • How long does it take to complete a background check?
      Our typical background check takes about 48 hours. However, depending on other circumstances, it could take a few weeks. Wesleyan will enlist the help of the candidate to complete the background check if it is taking too long.

    You will be invited to provide two to three references in Workday. The references should include a current supervisor, a past supervisor, and a third reference that may be an internal client, an indirect supervisor, or a direct report.