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Human Resources
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VACATION TIME ELIGIBILITY

Employees who work at least 975 hours per calendar year are eligible to receive paid vacation time. If the employee’s appointment is less than full-time, vacation time is pro-rated based on the employee’s FTE.

ACCRUING VACATION TIME

Full-time employees accrue vacation days on a monthly basis at the rate of 1/12 of their annual benefit. The annual benefit is based on employee’s length of service and FTE. All employees accrue their monthly vacation benefit as of the 15th of each month. If an employee is not actively able to work due to a leave of absence of 6 weeks or more, the employee will not accrue additional vacation time beginning the following month for any time out in excess of 6 weeks. Time off balances will be calculated and displayed in the Time and Time Off Recording System. Employees are required to use the system to report their time off.

Vacation may be used as it accrues or it may be carried forward only if the Time and Time Off Recording System is used to track time off throughout the year. An employee may not use vacation time before it is accrued. An employee may only carry forward a total of one times their annual maximum accrual to the following year. Time in excess of the employee’s annual maximum will be forfeited. Accrued, unused vacation time will be paid when an employee terminates employment with the University. Vacation time or other paid time off cannot be used to extend the effective date of termination beyond the Employee’s last day of work.  There are no circumstances that would allow payment for more than the annual accrual maximum. Vacation payout will be paid on the employee’s next available pay date following the last day worked. Vacation must be taken during the period that an employee is scheduled to work. Vacation schedules must be approved in advance by an employee’s supervisor.

VACATION SCHEDULE

FULL-TIME EMPLOYEES

Employees who work year-round and have worked at Wesleyan University for ten years or less earn 20 vacation days each calendar year. After ten calendar years of employment at Wesleyan, one additional vacation day per year is earned, up to 30 days per year in the twentieth year.

Years of Service 

Total Number of Days Earned Per Year Based on 37.5 Hour Schedule 

Number of Days Accrued Per Month 

One – Ten 

20 

1.66 

Eleven 

21 

1.75 

Twelve 

22 

1.83 

Thirteen 

23 

1.91 

Fourteen 

24 

2.00 

Fifteen 

25 

2.08 

Sixteen 

26 

2.16 

Seventeen 

27 

2.25 

Eighteen 

28 

2.33 

Nineteen 

29 

2.41 

Twenty or more 

30 

2.50 

PART-TIME EMPLOYEES (Less than 1.0 FTE) 

All vacation accrual for part-time employees will be a percentage of the full-time accrual based on the employee’s FTE. The accrual balance is calculated in hours.