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Human Resources
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WORK SCHEDULES 

Most administrative offices are open Monday through Friday from 8:30 a.m. to 5:00 p.m. and most employees have one hour off for lunch. Staff positions, however, typically involve uneven demands that, depending on the type of services a department provides or supports, can impose a varying annual, weekly, or daily work schedule. 

Salaried positions are exempt from federal overtime regulations. Hourly positions are non-exempt and are eligible for overtime compensation for hours worked in excess of 40 hours per work week. Any payment of overtime must be authorized by the employee’s supervisor before the overtime work is performed. 

An employee who is unable to report for work as scheduled must notify his or her supervisor or a specified department staff member as soon as possible. 

Wesleyan University encourages flexible scheduling during the summer. Departments may authorize employees to start work earlier, take shorter lunches, or make other arrangements to end the workday or workweek earlier. 

ALTERNATE WORK SCHEDULES FOR FULL-TIME EMPLOYEES 

Guidelines 

  • Eligibility requires a “meets” or “exceeds” performance evaluation;
  • Approval by supervisor and Cabinet member is required;
  • Employees will be given 30 days notice if the alternate work schedule arrangement is not successful in order to return to a regular work week schedule; 
  • If request is denied, it can be revisited; 
  • Working at home is not included in this program; 
  • Employees who work the same number of hours each day during their alternate work week schedule do not need to revert back to a normal work week schedule (7.5 hours per day) when taking a vacation day; 
  • Employees whose hours fluctuate during their alternate work week schedule do need to revert back to a normal work week schedule (7.5 hours per day) when taking a vacation day; 
  • Employees do not need to change their alternate work week schedules for holiday or sick time absences.  

Flexible Hours = five days a week but different hours 

  • Employees must apply for an alternate work week schedule by completing the Alternate Work Schedule form. Please refer to: Alternate Schedule Agreement
  • Approval is at the discretion of the supervisor, based upon business needs; 
  • Supervisors must try to be flexible and creative when two or more employees make requests; 
  • Employees are expected to schedule personal commitments before or after business hours; 
  • Schedules should be consistent each day of the week; and 
  • A minimum of 30 minutes for lunch must be incorporated into the flexible schedule. 

Alternate Schedule = shortened work week (4 out of 5 days or 9 out of 10 days) 

  • Employees must apply for an alternate work week schedule by completing the Alternate Work Schedule form. Please refer to: Alternate Schedule Agreement.
  • Approval is at the discretion of the supervisor, based upon business needs; 
  • Supervisors must try to be flexible and creative when two or more employees make requests; 
  • Approval may be for the year or seasonal; 
  • Employees are expected to schedule personal commitments before or after business hours or days off; 
  • Schedules should be consistent each day of the week; and 
  • A minimum of 30 minutes for lunch must be incorporated into the flexible schedule. 
  • Employees are not permitted to accept other employment at Wesleyan on their day off.