Reserving Spaces on Campus

The vast majority of spaces on campus can be reserved online in WesNest. Learn more about booking space through WesNest. Students looking to book individual study rooms or non student group meetings can still use room request in WesPortal to book space. Students may also contact Student Involvement with questions or issues reserving space.

If you need additional furniture or A/V equipment that does not exist in your desired space, you will need to make these requests by meeting with a staff member in Student Involvement no later than five business days prior to the event.

For large events involving extensive services in spaces in Memorial Chapel or Beckham Hall, requests must be made at least three weeks prior to the event in order to be approved. 

In an effort to allow adequate time to plan an event and ensure that residents have a voice regarding which events occur in their communities, Residential Life requires a minimum of two weeks for all requests in any residential space.  Furthermore, any request for space in either a program house/hall or community based living hall (200 Church & Writer’s Block) should support the mission of that respective community.

Spaces which are NOT booked by Student Involvement are as follows:

  • Spaces in the Center for the Arts (CFA) including the '92 Theater - contact the CFA
  • Spaces in the Freeman Athletic Center & Athletic Fields - contact Athletics

Many spaces on campus have costs associated with using them. Regardless of the desired location of your event, it is a good idea to meet with staff in Student Involvement to discuss the budget for your event, the feasibility of your desired location, as well as capacities and other details.

Services & Costs

The following are some general guidelines for costs associated with event planning. All of these are subject to change based on the nature of the event but will provide a guide to assist in outlining a budget.


Custodial $42 flat rate for post meal clean up 8:30am - 3:30pm Mon.-Fri.
All other times, minimum 2 hours @ $42/hr
Physical Plant Movers $51 per person per hour, 7am - 3:30pm Mon.-Fri.
All other times, minimum 2 hours @ $51/hr
Public Safety Officer $50 per hour, 4 hour minimum
Public Safety Supervisor $60 per hour, 4 hour minimum
Middletown Police Dept Officer $65 per hour, 4 hour minimum
Electrician/Carpenter $57 per hour
Memorial Chapel House Staff Included with $200 room fee for events only.  Fee also includes custodial.
CFA House Staff $12-$55/hour/staff member
each event requires at least two, and up to five house staff
CFA Tech Staff $12-$60/hour/staff member
based on location and difficulty of show


CT Rental Chairs $1.25 per chair
CT Rental Tables (6', 8' long & 5' rounds) $9.50 per table
CT Rental Charcoal Grill $50 per grill (no charcoal included)
CT Rental Propane Grill $68 per grill (no propane included)

Instructional Media Services

Rates for Instructional Media Services (IMS) i.e. AV support, will vary based on the amount of equipment you need and the level of assistance you will need to set-up and manage your event.

Usdan University Center Charges

For more information on charges specific to the Usdan University Center, please check in with Student Involvement staff