OSI Spring ‘23 Updates

Event Requests and Event Spaces

Program Houses

  • OSI is no longer able to book events in Program Houses. Events in Program Houses must be hosted by the residents of the respective houses. For more information about events in Program Houses, please submit a ticket to the Office of Residential Life through your WesPortal.
  • Malcolm X House and the WestCo Café are not part of program housing.  OSI continues to support events in these two spaces.

The Workshop

  • More information to come, but OSI is working on The Workshop (Hewitt 8) to become a new event space for student groups. The space is great for a cozy concert, a gallery showcase, group projects, and more! Capacity will be 40 attendees. We will send announcements when the space is ready to be booked.


  • OSI is also in conversation with the Center For the Arts (CFA) about event spaces. The CFA is willing to entertain requests in the Ring Family Performing Arts Hall for the Spring semester. Please meet with Jen Cheng (Calendly link) if you are interested in booking the Ring Family theater first before submitting an event request. 

New Timeline

  • Due to these updates, the OSI reevaluated our event request timeline and have determined that event requests will now only need to be submitted 7 days (one week) in advance. 
  • One week is sufficient time for OSI to follow up with campus partners about set-up requests, A/V support, and other additional needs. 
  • Please note that certain spaces may still require at least 14 business days advance notice.

Event Staff

  • Moving forward, there will no longer be Event Staff available for events nor as a student employment opportunity.

Concert Committee

  • The Concert Committee is accepting proposals for off-campus musical acts for the Spring semester. The deadline for proposals is March 10, 2023. To submit a proposal, please visit the Concert Committee’s WesNest page (link to Concert Committee page).

Financial Updates

  • A reminder that training is required every academic year for Financial Managers.
  • The Moodle for Fall 2022-Spring 2023 (Moodle link) for Financial Manager Training is open until Friday, April 28th, 2023.
  • Student Budget Committee budget requests for Spring 2023 will be open on Wednesday, February 1st, 2023, at 7am. The last day to submit SBC budget requests is Friday, April 28th, 2023 at 7pm.

New Student Group Registration

  • The New Student Group Registration application form for Spring 2023 will open on WesNest on Thursday, January 26, 2023. When you navigate to “Organizations,” there will be a button on the left-hand side, “Register an Organization.” When you click on that button, there will be a blue button on the bottom of the page “Register a New Organization,” which will take you to the form to complete.
  • Check the Student Involvement webpage here for more information about registering a student group, determining informal or formally recognized status, and other requirements.

Frozen Student Group Re-Registration

  • Currently frozen student groups (indicated by a snowflake symbol on WesNest) will have the opportunity to re-register as an active student group in the Spring semester. The form will open on WesNest on Thursday, January 26, 2023. Any member of a student group is allowed to re-register the group; it does not need to be the Primary Contact.
  • Check the Student Involvement webpage here for more information about requirements and conditions for frozen groups to be considered fully active again.