Relocation Policy
Eligibility: New faculty and staff, with a minimum of a one-year appointment, are provided with relocation assistance for eligible expenses if they relocate by at least 50 miles to accept their position at the University. This benefit must be used before the employee's one-year anniversary.
Relocation Reimbursement/Payment Process: In accordance with the 2018 tax reform law, all relocation expenses are taxable.
Option 1:
The employee may obtain an estimate from Wesleyan’s preferred mover, Wheaton World Wide Moving.
Contact: Mariah Potter
Phone:
Fax:
Toll-Free:
Email: mpotter@olympiamoving.com
Website: www.olympiamoving.com/wesleyan
Wheaton World Wide Moving will coordinate with Human Resources to process the payment for services up to the employee’s relocation allowance amount. If services exceed the eligible amount, payment for the remaining balance will be the employee’s responsibility.
Option 2:
The employee may choose to use a different mover or to relocate their belongings themselves. In this case, the University will reimburse the employee up to the employee’s relocation allowance amount. The employee must submit an itemized expense form along with original receipt(s) to Lauren Stumpf (lstumpf@wesleyan.edu) for processing. Reimbursement will not be processed without valid receipt(s).
Questions can be directed to Lauren Stumpf at lstumpf@wesleyan.edu.
Frequently Asked Questions
- 1. What are examples of eligible expenses?
Eligible expenses are those directly related to the relocation of your belongings from your previous residence to your new residence. Expenses may include:
- Moving services
- Transportation such as airfare, train fare, cab fare, or mileage for a personal car
- Lodging
- One house-hunting trip which may include transportation, lodging and meals
- Moving supplies
- Shipment of items
- 2. How do I submit for reimbursement?
Please complete an itemized expense form and email it, along with corresponding receipts, to Lauren Stumpf at lstumpf@wesleyan.edu. Reimbursement for your expenses will be included in your next paycheck.
- 3. Do I need to use the University's preferred vendor, Wheaton World Wide Moving?
No. You can use another moving company. However, you will need to pay them directly and submit these expenses for reimbursement.
- 4. Does my allowance cover the expenses of family members?
Yes. The program will cover eligible expenses for other members of your household.
- 5. My belongings are located in different areas. Does my allowance cover multiple moves?
Yes. The program will cover expenses related to moving your belongings from multiple locations to your new residence up to the maximum of your relocation amount.
- 6. Can I use my allowance to purchase new furniture for my new residence?
No. The purchase of new furniture or other household items is not an eligible expense.
- 7. Can I use my allowance to pay my family and friends for helping me move?
No. Compensation for family, friends or acquaintances is not an eligible expense.
- 8. If I use the University's preferred vendor, Wheaton World Wide Moving, for services, am I still taxed?
Yes. After the payment is made, Payroll will contact you with information regarding the taxation process.