The Registrar's Office will be closed Monday, May 30, Friday, June 17, Friday, July 1 and Monday, July 4. Also, the Registrar's Office will close at Noon on the following Fridays: July 8, July 15, July 22, July 29 and August 5.
Please adjust your requests accordingly.
Certification for Veterans
- School Certifying Officials
It is the responsibility of Veterans receiving education benefits from the Veteran's Administration (VA) to request enrollment certification at the beginning of each semester. To request enrollment certification, contact the appropriate Veteran's Certification Coordinator at Wesleyan:
- Undergraduate Students - Gladys Rodriguez, Registrar's Office
- Graduate Students - Cheryl Hagner, Graduate Student Services
- Graduate Liberal Studies Students - Mary Kelly, Graduate Liberal Studies Program
Please note that Wesleyan's Veteran's Certification Coordinators are not VA employees and cannot answer questions regarding eligibility of benefits.
The Veteran's Administration determines an applicant's eligibility for education assistance. To discuss education benefits available to you, please speak with a Veteran's Administration (VA) Education Benefits Counselor at 888-GI BILL (888-442-4551) or visit http://www.gibill.va.gov for information and forms.
- Steps to Veteran Certification for Undergraduates
To request enrollment certification (each semester) you must complete a Veteran Student Certification Request form and submit it to Gladys Rodriguez. New students if you have not done so already, please submit your VA Certificate of Eligibility via email to email@example.com. However, you may also mail, hand deliver, or fax your certificate of eligibility using the following contact information:
In person: North College/1st Floor
By Mail: 237 High Street, Middletown, CT 06459
Via Fax: Attn: VA School Certifying Official/860-685-2601
For VA students who are certifying their VA enrollment for Chapter 31 will need to obtain the VA Form 28-1905 Authorization and Certification of Entrance or Re-entrance into Rehabilitation and Certification of Status from their Vocational Rehabilitation Counselor and forwarded to Gladys Rodriguez. Please complete your teaching evaluations while the system is open each semester in order to submit your grades to your Vocational Rehabilitation Counselor. This is required in order for the VRC to send the SCO the 28-1905 each semester for processing payment.
Please contact the Vocational Rehabilitation Regional Office at www.benefits.va.gov/vocrehab.
Physical Address: 555 Willard Avenue Newington, CT 06111
Mailing Address: P. O. Box 310909 Newington, CT 06131
Failure to submit the form will delay the processing of your claim. Enrollment for undergraduate students will be reported to the VA electronically after the Drop/Add period.
- Student Responsibilty
Please note that it is your responsibility to inform Gladys Rodriguez immediately if any of the following occur:
- A change in enrollment status (if you withdraw from the university or drop below the semester hours reported to the VA) after the drop/add period, which could affect your tuition benefit.
- A change in major (Chapter 31 should notify the Vocational Rehabilitation Counselor).
- You plan to attend a Non-Resident Study (study abroad) program
- You will be on a Leave of Absence from the university. Please contact your class dean.
- You receive an incomplete grade (See VA Policy)
- Incomplete Grades
Wesleyan allows the assignment of an incomplete provisional grade. Students are required to complete the outstanding work by the first day of the subsequent semester. If the fails to complete the outstanding work by the deadline, the provisional grade will be converted to a final grade. Incomplete grades converted to a failing grade will be reported to the VA.
- Full Time Status --- Fall/Spring
Students are required to be enrolled full time at Wesleyan which equates to a minimum of 3 credits (12 credit hours). Students who fall below this minimum will be reported to the VA and will affect tuition payments.
- Full Time Status --- Winter/Summer
In order for students to be considered full time during a winter/summer session, students are required to be enrolled in a minimum of 0.75 credits (3 credit hours). Students who fall below this minimum will be reported to the VA and will affect tuition payments.
- Required Sequence Courses
Wesleyan reports the first semester of a required sequence courses as credit to the VA during that semester. If the student does not earn a passing in the first or second course, this reduction in credit will be reported to the VA, which will affect tuition payments. Detailed information regarding the granting of credit in two-semester courses is available here.
- Study Abroad
Student must provide the following information to the certifying official when studying abroad.
- Name of Institution/Program
- Term begin date
- Term end date
- Total credits
- Transfer Credit
In order to transfer credits, the student must:
- complete a Permission to Transfer Credit Form
- get pre-approval from the Academic Department
- get pre-approval from the Class Dean
- submit a copy to the VA Certifiying Official
Once all steps are completed, the SCO will provide a primary school letter to the other instritution/program.