The Registrar's Office will be closed on Monday, May 28th; Friday, June 29th; and Wednesday, July 4th. In addition, the office will close at noon on all Fridays from July 6th through August 10th. Please adjust your requests accordingly.

Certification for Veterans

  • New Incoming VA Students

    All new students qualifying for VA Benefits should provide the following documents to the School Certifying Official in the Registrar's Office:

    • Certificate of Eligibility (COE)
    • DD-214 Certificate of Release or Discharge from Active Duty
    • If benefits were used at another institution: 22-1995 Change of Program or Place of Training

     

    Forms are available online at: http://www.va.gov/vaforms/

    As of September 20, 2015, you can now apply for Vocational Rehabilitation and Employment (VR&E) benefits online through eBenefits.  https://www.ebenefits.va.gov/ebenefits/homepage

     

    Chapter 31 (Vocational Rehabilitation):

    For VA students who are certifying their VA enrollment for Chapter 31 will need to obtain the VA Form 28-1905 Authorization and Certification of Entrance or Re-entrance into Rehabilitation and Certification of Status from their Vocational Rehabilitation Counselor and forwarded to Gladys Rodriguez.  Please complete your teaching evaluations while the system is open each semester in order to submit your grades to your Vocational Rehabilitation Counselor. This is required in order for the VRC to send the SCO the 28-1905 each semester for processing payment. 

    Please contact the Vocational Rehabilitation Regional Office at www.benefits.va.gov/vocrehab.

    Physical Address: 555 Willard Avenue Newington, CT 06111
    Mailing Address: PO Box 310909 Newington, CT 06131
    Phone:  800-827-1000

    Failure to submit the VA Certificate of Eligibility will delay certification. Enrollment for undergraduate students will be reported to the VA electronically.

     

    Request to Be Certified:

    For enrollment certification, VA students must complete the Veterans Benefits Request for Enrollment Certification each semester. You will not be certified for a semester until this form is received for that semester.

    Be sure your contact information, including your Wesleyan email address, is up-to-date with the VA. When you are certified or any changes are made to your certification for a given semester, you will be notified via the email(s) on file in the VA Once system.

     

    For more information about the U.S. Department of Veterans Affairs:

     

  • School Certifying Officials

    Wesleyan's School Certifying Officials

    Please note that Wesleyan's SCOs are not VA employees and cannot answer questions regarding eligibility of benefits. Students should address their questions to their VA Case Manager, their Faculty Mentor or Wesleyan's Posse Veteran Liaison --- Marc Eisner

    The Veteran's Administration determines an applicant's eligibility for education assistance.  To discuss education benefits available to you, please speak with a Veteran's Administration (VA) Education Benefits Counselor at 888-GI BILL ® (888-442-4551) or visit http://www.gibill.va.gov for information and forms.

    *For enrollment certification, VA students must complete this form each semester. You will not be certified for a semester until this form is received for that semester.

  • Steps to Veteran Certification for Undergraduates

    For VA enrollment certifications, all students must complete the Veterans Benefits Request for Enrollment Certification form and submit it to Gladys Rodriguez each semester they require certification. You will not be certified for a semester until this form is received for that semester. New undergradute students must also submit their VA Certificate of Eligibility (COE) to Gladys Rodriguez.

    Email: grodriguez@wesleyan.edu
    In person: North College/1st Floor
    Mail: 237 High Street, Middletown, CT 06459
    Fax: Attn: VA School Certifying Official/860-685-2601
    Office Hours: Monday--Friday, 8:30am-4:30 pm (lunch typically 1-2 pm)

    Students cannot be certified beyond their sophomore year without a declared major.

    Be sure your contact information, including your Wesleyan email address, is up-to-date with the VA. When you are certified or any changes are made to your certification for a given semester, you will be notified via the email(s) on file in the VA Once system.

     

    For more information about the U.S. Department of Veterans Affairs:

     

  • Student Responsibility

    Please note that it is your responsibility to inform Gladys Rodriguez immediately if any of the following occur:

    • A change in enrollment status (if you withdraw from the university or drop below the semester hours reported to the VA) after the drop/add period, which could affect your tuition, housing, and book stipend benefits.
    • A change in major (Chapter 31 should notify the Vocational Rehabilitation Counselor).
    • You will be on a Leave of Absence from the university. Please contact your class dean.
    • You receive an incomplete grade (See VA Policy).
    • Students must declare a major by end of their sophomore year.

    For enrollment certification, VA students must complete the Veterans Benefits Request for Enrollment Certification each semester. You will not be certified for a semester until this form is received for that semester.

    Be sure your contact information, including your Wesleyan email address, is up-to-date with the VA. When you are certified or any changes are made to your certification for a given semester, you will be notified via the email(s) on file in the VA Once system.

     

    For more information about the U.S. Department of Veterans Affairs:

  • Incomplete Grades
    Wesleyan allows the assignment of an incomplete provisional grade. Students are required to complete the outstanding work based on the guidelines described in the University's Academic Regulations (see the section titled "Incompletes/Completion of Work in Courses.") If a students fails to complete the outstanding work by the deadline, the provisional grade will be converted to a final grade. Incomplete grades converted to a failing grade will be reported to the VA.
  • Full Time Status --- Fall/Spring Semesters

    Students are required to be enrolled full time at Wesleyan which equates to a minimum of 3 credits (12 semester hours). Students who fall below this minimum will be reported to the VA and may affect tuition, housing, and book stipend benefits.

  • Full Time Status --- Winter/Summer

    Students considering taking a winter/summer course should work directly with the Office of Continuing Studies for course registration and Financial Aid for tuition inquiries.

  • Required Sequence Courses
    Wesleyan reports the first semester of a required sequence courses as credit to the VA during that semester. If the student does not earn a passing in the first or second course, this reduction in credit will be reported to the VA, which may affect tuition, housing, and book stipend benefits. Detailed information regarding the granting of credit in two-semester courses is available here.
  • Transfer Credit

    To transfer credits, the student must:

  • Study Abroad

    For Chapter 31 students interested in Study Abroad:

    • Contact your Vocab/Rehab Counselor for approval. Approval must be granted before taking the next steps.
    • Contact the Office of Study Abroad for program options.
    • Contact the Financial Aid Office as appropriate.
    • Follow-up with the Registrar's office for enrollment certification.
      • For these programs, the Registrar's Office requires the following information before enrollment certification can be processed.
        • Name of the specific program from the Office of Study Abroad
        • Specific dates of attendance for the classes (first/last day of classes; not travel dates)

     

    For Chapter 33, Chapter 33 Yellow Ribbon, and Chapter 35 students interested in Study Abroad: